What does it mean to have a document notarized? It’s more than just a fancy rubber stamp.
Why Is It Important To Notarize A Document?
Everyone must trust the authenticity of legal documents. However, when purchasing a home or establishing power of attorney, clarity and certainty are not things you can figure out later.
A notary public is a public official appointed by a state government to help deter fraud. Notary publics witness the signing of important documents and verify the signer’s identity (s), their willingness to sign the papers, and their awareness of the contents of the record or transaction.
Institutions rely upon notaries so they may have complete faith in essential documents. After witnessing a signing, a notary public applies their details, such as their signature, seal, and notary commission details.
When you see a notary’s seal on a document, it means a notary public verified that the transaction authentic and properly executed.
Having a document notarized is the same as swearing under oath in a court of law—you are saying that the facts contained in the paper are actual.
Benefits Of Notarization
Since notarization indicates authenticity that the person has genuinely signed the letter, out of his/her own accord, it makes the letter more secure, as it is marked in the presence of a notary who verifies the identity of the signing person.
This reduces the chances of that individual challenging the fact that he has signed the letter/document.
A letter that authenticates that you’ve signed the papers out of your own free will at the given date and place is called a notarized letter. It is not a certificate involving any authorization but simply evidence that the said individual or you have signed the document and that the signature is genuine.
You’ll have to produce an identity proof bearing your photograph and other requisite documents, if required, in some instances, to the notary officer.
However, the officer will also verify whether you’re in the capacity of signing the documents―he can refuse to sign them if he notices any signs of coercion or he grows suspicious of your actions.
However, a notary should be confused with a legal expert who can assist you in drafting the agreement or certifying any of your activities. A notary is not responsible for the contents of your letter.
Commonly, a notarized letter may be required for residency proof letter, guardianship letter, child travel, child support, and a plethora of other reasons.
Where Can You Get Your Letter Notarized?
- Mobile Notaries
Tips for writing a notarized letter
- Write the letter as any formal letter, but mention the appropriate heading to the letter.
- Write your address and the state and county to which you belong to.
- After the letter, address yourself and leave ample space for your signature. Please note that you need to sign it in the notary officer’s presence.
- After your signature, address the notary and leave space for his signature and seal. It is essential to have notarial wording in your letter.
- The place where the notarization takes place must be mentioned, and the letter should also mention the date of signing the documents.
Writing An Employment Contract Notarized Letter
The information you include in employment verification letters depends on the requesting party’s needs and state requirements regarding the types of data employers are permitted to disclose — specifically what may be shared with third parties.
Additionally, the employee may be required to sign a release form before you can share information with a third party.
An employment verification letter should be printed on your company’s official letterhead or stationery that includes the company logo. It may consist of the following information:
- Employer address
- Name and address of the company requesting verification
- Employee name
- Employment dates
- Employee job title
- Employee job description
- Employee current salary
- Reason for termination
Why Employees May Need An Employment Verification Letter?
If an employee requests an employment verification letter, it’s usually for one of four reasons:
They are applying for a home mortgage or an auto loan, and the lender wants to confirm the employee has a steady job and enough income to cover monthly payments before approving the loan.
They are applying to rent a home, and the property management company wants to confirm they can afford their deposit, rent payment, maintenance, and other associated costs.
A notary will charge a certain fee governed by the state’s rules where you’re getting your letter notarized. The important thing is to keep the language formal and make sure that you’ve mentioned the facts regarding the date, place, and other details correctly.
Legal repercussions of a notarized letter may vary from case to case since the notarization simply vouches that the person has genuinely signed the letter out of his free will. The court will accordingly decide its impact in case of any dispute.