How to Export Outlook Data File to PDF in Batch

Do you have need to know how to export Outlook Data file to PDF in batch mode or how to export Outlook mails to PDF directly? In this write-up, you can get answers for both queries. So read this blog till the end and utilize solution to export data from Outlook to PDF.

No doubt that Outlook is good mail client and also in use all over the world to manage & share data or information. On the other side, PDF demand is increasing in all over the world and every place demand PDF to represent data. So, there are lots of users who need to save Outlook data to PDF Adobe documents. Outlook stores all data in PST file format so you have to save Outlook PST file data in PDF. There are also some users who have backup of Outlook data in PST file format and have need to save PST file to PDF instantly. Now the question arises that how to save Outlook data to PDF and answer is given below so follow the methods –

How to Export Outlook Data to PDF Directly

If you are using Outlook and have some mails to save in PDF then you can follow the given method. Because Outlook provides option to directly save single mail in PDF. If your printer is set as default printer then you can also save data to PDF with attachments otherwise this method will not save mails to PDF with attachments. Follow the given steps –

  • Open MS Outlook on your system’s screen.
  • Select any mail for saving in PDF.
  • Go with File menu and choose Print option.
  • Then select Microsoft Print to PDF option. If your printer is saved as default printer then go with print-options and tick on the save attached file option. Click on Ok button.
  • Then choose location and click on Ok button.

Note – Now you can check the output location and your saved PDF file. Repeat the process to save multiple Outlook mails to PDF directly. It is lengthy process and not helpful for large database migration. It cannot save mails to PDF with attachments, if your printer is not set as default printer. It is risky method.

How to Export Outlook Data File to PDF with Perfect Solution

If you have PST file and need to know how to save Outlook PST file to PDF; then there is no direct migration solution available which can directly save PST file to PDF. At this time, you can trust on BitVare PST Converter that is a developed & advance PST to PDF migration solution for Mac & Windows both OS users. With the help of this program, you can save multiple PST file to PDF at once and without restriction of file size & quantity. You can also save emails to PDF with attachments and in separate folder. Using the tool, you can view PST file data in multiple modes, so you can analyse your PST file data without Outlook in Windows OS. If you have Mac OS then also run it on your Mac system.


If you have any doubt or confusion then download the Outlook Converter on Mac & Windows and convert 10-25 mails from PST file to PDF Adobe at free of cost. You can know how to export Outlook data File to PDF Adobe documents. The program enables to solve how to save Outlook PST file to PDF for free of cost.

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