Leading a team that doesn’t have a lot of face-to-face contact (especially if that’s something you’re not used to) is a difficult task.
How to create a committed and cohesive group when everyone is scattered around the city or in different countries?
This is no easy task, as specialist talent management firm Robert Half states, sharing the following strategies that can help manage a dispersed team and make everyone feel productive and connected.
Make communication a top priority
If your team members have different hours and work in multiple locations, you need to ensure that pertinent information is communicated easily and frequently. Otherwise, you run the risk of having a disjointed and unproductive team.
According to the firm, it is required to communicate expectations; establish processes for documenting and sharing; making sure the team feels secure with their technology, tools and resources are key to a smooth transition to working from home.
That includes providing context to each project, which means having a background on a project’s history and who is responsible for what is on the team. Contextual information should be documented in a central location, such as a Google document, Teams site, or wiki that the entire team can access. Other basic data, such as project deadlines and team work schedules, should also be up-to-date and available.
A simple online calendar app, for example, can help ensure that everyone on your team – telecommuters, company workers, and temp workers – can easily share and view the latest online remote jobs in Pakistan details. Programming in one place.
Regardless of the technology you use, everyone should share information about how the tools work and why they are being used, and be open to new communication options.
Don’t be afraid to test tools and then remove them. The best way to ensure everyone stays connected and productive is to find what works best for your team, which sometimes requires trial and error.
Maintain daily contact, but don’t control too much
When creating a calendar for your team, determine times for when everyone has to meet (virtually) and for when you have to meet individually with a member of the team. Also, inform the group how and when they can communicate with you during the workday. After all, outside workers won’t be able to stop by your office to ask questions or get feedback.
The bottom line: never let someone doing their remote work feel like they’re on an island.
In addition to the individual or group meetings you schedule, try to connect with everyone at least once a day via instant messaging or email. And, better yet, grab the phone for a quick call.
Talking to someone to discuss the details of a project or convey an important message is often more effective, and efficient, than writing it down. It is also a way to establish a personal relationship with colleagues.
However, beware of excessive control. Telecommuters need to feel confident that their manager believes they will work just as hard as they would in a normal office, connecting at similar hours, meeting deadlines, and staying productive. If you check them unnecessarily multiple times a day just to see how things are going, your employees may feel like you don’t trust them.
Set aside time for face-to-face contact.
While there are times when it is important to bring the entire team together, video conferencing is the best solution, as close contact is not recommended at this time.
Seeing everyone’s face helps the team feels more cohesive, regardless of where each person is.
Seeing everyone’s gestures as they speak, laugh, and listen helps the team get a good sense of tone, communication styles, and others’ sense of humor, and can help everyone understand each other better when communicating by mail email and texting.
Also, seeing the team, even in a virtual way, will help everyone feel more connected and avoid miscommunication when sharing opinions, because everyone can read each other’s facial expressions and body language. So before you call or write an email, ask yourself if sending an invitation to a video conference is the best option.
Emphasize work-life balance
Providing flexible online work options, such as telecommuting, is not only a great advantage for the team, but it is also a way to establish a culture of work-life balance. Being able to work remotely and avoiding a long commute are benefits that can give team members more control over their lives. That, in turn, can increase your job satisfaction and loyalty.
In times like the ones we find ourselves in today, the ability to work remotely can mean added peace of mind for those who feel anxious about having to commute on public transport, work in crowded office buildings, or even unknowingly making someone else sick. .
However, it is easy for dedicated professionals to become workaholics when they embrace telecommuting as a lifestyle. Therefore, it encourages the team that does this type of work to manage time in a good way.
Set your own start and end times, having the rest of the team does the same. And make sure they respect those hours.
Avoid contacting workers outside of office hours, when possible. And don’t wait for an answer while they’re offline.
Master these strategies now and guarantee future success
Teleworking jobs will continue to grow in popularity, perhaps becoming a necessity in some cases. As an area manager, it is essential to help all plant workers, telecommuters, freelancers and consultants on your team feel connected to each other, to their work and to the organization in general.
Your commitment to building team spirit and cohesion can boost morale and productivity. It also helps you prepare to be an effective leader of tomorrow as the global work environment becomes more and more intertwined, the consultancy concludes.